Management Assistant

Position Summary

Ela Township is seeking a professional to join the Township’s Administrative Office. The Management Assistant works closely with the Township Manager and Administrative staff to complete a wide variety of tasks. These tasks include payroll processing, accounts payable and general ledger reporting, budget preparation, maintaining records, and providing residents with outstanding customer service. This position also works closely with all township department heads and staff.

Essential Functions

Assists with the processing of bi-weekly and monthly payroll for staff and elected officials. Ensures all payroll remittances are completed in accordance with state and federal law, including preparing quarterly payroll tax returns.  On-board and off-boards employees as required.  Responsible for all aspects of accounts payable including processing invoices for all payments and ensuring Form 1099 compliance.  Completes all general ledger inputs and ensures accuracy.  Monitors account balances, tracks expenses, and prepares analyses of accounts related to financial activity to aid in producing monthly board audit reports.  Monthly bank statement reconciliation.  Assists Township Manger with budget preparation.  Works closely with the Township Manager on special projects as needed.  Assists residents with LIHEAP applications, temporary disability placards, notary services, and is backup for the bus department as needed.   Other duties as assigned.

Position Requirements

Bachelor’s degree in accounting, or human resources preferred. Relevant work experience can be substituted.  Proficient in Microsoft Word, Excel, PowerPoint and Outlook.  Experience in municipal government is preferred.  Position requires ability to acquire certification as a Notary Public.  Willingness to take FOIA and OMA training highly preferred.

Salary

This is a full-time position with the hours of 8:00 a.m. to 5 :00 p.m. Monday through Thursday, and 8:00 a.m. to 1:00 p.m., on Friday. The expected salary range for this is position $54,080- $62,400 DOQ. The township offers full health benefits, IMRF pension, vacation, sick, paid holidays and one floating holiday a year.

Interested Candidates

Please submit a completed application, resume, and three professional references to Ela Township Manager Ted Marciniak.